How to set up a charity
The official forms, steps, and procedures for establishing a charitable association vary from one country to another, and these procedures are published in the Official Gazette by the concerned authorities. Still, all of them fall within one general framework that is defined by four steps as follows:
- Submission and follow-up of the application: The applicants for the establishment of the charitable association submit the necessary identification papers, and they fill out and sign the forms required of them.
- Preliminary study of the application: The concerned official authorities study the submitted papers to ensure that they are correct, then one of their representatives holds an initial meeting with the applicants and writes a preliminary report on the results.
- Approval and accreditation: Each of the initial results report and the required documents are submitted to the higher management in the concerned official authority, to approve and approve the request, then start the procedures for officially registering the charity and announcing it.
- Registration and announcement: The supporting documents required at this stage are submitted, such as the names of the temporary members of the association until it is officially approved, as well as submitting an initial copy of the internal statute of the association, and other documents, and then based on that placement, it is officially registered and announced to the public.
Terms and conditions for establishing a charitable association
The concerned authorities set special conditions and controls for the establishment of charitable associations, including the following:
- The first condition: is the agreement of several people to establish a charitable association, where they are called the founders while adhering to the state’s determinants related to age groups, number, nationalities, and good conduct.
- The second condition: is the announcement of the internal statute, which includes the name of the association, the center of administration, the scope of the association’s work, its field of activity, the objectives that the association plans to implement, and comprehensive information about its founding individuals.
- The third condition: the association’s positive contribution to solving the problems of the surrounding community and its development, and the provision of material and moral support by employing the activities, funds, and profits owned by the association, to solve humanitarian issues and achieve social justice included under the name of social responsibility, which requires that the general goal of The establishment of the association is to support the community religiously, socially, educationally and economically, provided that this goal is declared in its by-laws and articles of association.
- The fourth condition is Completion of documents related to the members, the permanent headquarters of the association, fees, and others, such as the following documents:
- A list of duly signed names of the natural or legal persons who wish to establish the association.
- A copy of the ID and a document of good conduct for each member.
- Document of payment of fees paid to the state.
- A document proving the official and permanent headquarters of the association.
Statement of the statute of the charity
The articles of association are defined as the legal reference that governs the association and indicates the nature of its work, how decisions are taken in it, the powers and tasks of the board of directors, and the methods of meetings of its bodies. The articles of association include the following:
- The association's name and permanent address.
- The purpose of establishing the association.
- A statement of how the association will be financed, its expenses covered, the costs of its activities, and how these funds will be disposed of.
- Clarify membership conditions, types, and reasons for termination.
- Clarification of the organizational structure of the association.
- How to amend the articles of association, and how to merge and unite with other associations.
Tessentialsic functions of the charity
There are several essential functions of the charity, which are explained as follows:
- The function of the Board of Directors: The Board of Directors undertakes the task of managing the association’s property and funds, deciding on membership applications, as well as supervising the implementation of decisions, and preparing plans and programs related to the association’s activities, in addition to appointing the Executive Director and Secretary-General of the association.
- The position of the Secretary of the Council (Secretary): The Secretary of the Council is responsible for recording, classifying, and receiving transactions related to the association, as well as preparing for meetings, recording its minutes, participating in preparing reports and speeches, in addition to communicating the decisions of the Board of Directors to all concerned parties, and keeping all documents and documents.
- The function of the treasurer: The treasurer performs several tasks, including general supervision of the association’s resources and expenses, monitoring the issuance of receipts on all revenues, and supervising and reporting on the annual inventory.
- The function of the auditor: The auditor is in charge of setting the financial system that guarantees the right of the director of work in the association, and supervising the inventory of the treasury at the end of its fiscal year. He also has the right to request access to the association’s books, records, documents, and files, and to request clarifications at any time to perform his task.
Definition of a charitable organization
A charitable association is defined as an individual or collective organization with an organization that can continue for a definite or indefinite period, consisting of one or several natural or legal persons, and concerned with charitable affairs, and carrying out its activities in the country, and it is established according to legislation and laws.
The tasks of the charitable organization
Charities perform several tasks, most notably the following:
- Doing charitable and humanitarian work.
- Strengthening generous human ties and bonds.
- Providing services and helping society to develop by developing a sense of social responsibility among citizens and residents.
- Providing support and assistance to the needy, such as the sick, the insolvent, the poor, the needy, and others.